// Global Business Event Requiring Split-Second Timing
An IT company needed to gather its global employee team in Hong Kong for their annual meeting. The purpose was to update the company on the business, enable staff to connect with peers, and to work together to develop new product ideas and ways to grow the business. Gathering 450 busy IT professionals from over 25 countries in one dynamic city was right up C.KAY International's alley.
We planned and managed all event logistics, activities, and budget including transportation, accommodation, A/V, registration, food and beverage, and meeting space arrangements. We arranged special hospitality events for peers to mingle and even a volunteer project. The team contributed to a community in Hong Kong by cleaning beaches and setting up a café where employees could fix computers brought in by local residents.
For one session, the 450 attendees had to divide into 30 teams for meetings. To ensure this happened smoothly, C.KAY International and the hotel practiced the night beforehand to turn the main ballroom into 20 meeting spaces, equipped with projectors, screens, flipchart, and chairs—all within 25 minutes. Practice makes perfect and we turned the rooms with 7 minutes to spare.
The result was a successful annual meeting. Business objectives were met and employees left with stronger connections to each other—a vital result for a globally dispersed team that sometimes sees each other only this one time each year.
// An Executive Retreat Building Igloos Above the Arctic Circle
A London-based IT firm required a four-day retreat for its executives. The leader wanted to create an environment for the 20-member team to connect, bond, have fun, and plan for the year ahead. C.KAY International flew the team to northern Sweden to huddle at the Icehotel, 200km north of the Arctic Circle.
On arrival, executives were kitted out in cold weather gear and shown to their rooms. The "beds" were blocks of ice, wrapped in a sleeping bag and reindeer skin—surprisingly warm! Event festivities started in the notorious Icebar, entirely made of ice.
The next day, C.KAY International loaded the team onto Skidoos to venture into the icy wilderness with a daunting goal: to build an igloo the team believed they would sleep in that night. They built sleeping quarters, were taught some survival skills by our local guide, enjoyed dog sleds, and some braved a dip in an ice hole. Then, back on the Skidoos to a remote a hunting hut, where the executives were relieved to find food, beer, and beds for the night.
Back at the Icehotel, team hunkered down for business planning and more team-building. Then back to London with planning completed, a stronger leadership team, and a lot of ice-laden stories to tell.
// Celebrating a Milestone Event in Style
As a Seattle woman was approaching a milestone birthday, she decided to celebrate in style: inviting 200 people to a Christmas-themed extravaganza that included a band and DJ, food and drinks, and special decor.
C. KAY International handled this event from soup to nuts: managing the special invitations and locating/arranging a unique venue that could be split into different areas: a lounge for people to sit and sip, a cigar-smoking den, and a dance floor. We even arranged for the birthday girl to get her hair and make-up done before arriving at the venue in style to celebrate.
A good time was had by all. The guest of honor celebrated her special birthday in rare form—relieved of the stress, time, and hard work of putting together a 200-person celebration.