Gathering 450 busy IT professionals from over 25 countries in one dynamic city was right up C.KAY International’s alley.
We planned and managed all event logistics, activities, and budget including transportation, accommodation, A/V, registration, food and beverage, and meeting space arrangements. We arranged special hospitality events for peers to mingle and even a volunteer project.
The team contributed to a community in Hong Kong by cleaning beaches and setting up a café where employees could fix computers brought in by local residents.
For one session, the 450 attendees had to divide into 30 teams for meetings. To ensure this happened smoothly, C.KAY International and the hotel practiced the night beforehand to turn the main ballroom into 20 meeting spaces, equipped with projectors, screens, flipchart, and chairs—all within 25 minutes. Practice makes perfect and we turned the rooms with 7 minutes to spare.
The result was a successful annual meeting. Business objectives were met and employees left with stronger connections to each other—a vital result for a globally dispersed team that sometimes sees each other only this one time each year.